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A board meeting agenda sets the tone and format of your board meetings. A well-planned agenda for your meetings can help you avoid common mistakes that can lead to poor decision-making and hinder productivity.
The first item on a board’s agenda should be “Call to Order and Time”. The chairperson will call the board to bring the meeting to order and introduce new members, or give other opening remarks. It’s also a good opportunity to discuss any modifications to the agenda and to approve any minutes that have been approved previously.
Each item on the agenda for a board meeting should include a brief explanation of what will be discussed as well as a brief overview of any supporting materials. Including this information upfront saves time during the meeting and ensures that all attendees have access key background material. This also keeps the discussion on track and productive.
It is crucial to prioritize your agenda items based on their importance to the time frame, urgency, and aligned with your strategic goals. This will allow you to avoid spending time in meetings on things that are not relevant or of low impact. If you have too many agenda items to cover in one meeting, you might consider scheduling follow-up sessions or assigning the items to specialized committees for more in-depth exploration.
Additionally, you should set realistic timeframes for each agenda item. This will prevent discussions from running over the time limit and allow you to conclude your meeting within the timeframe. It is important to remember that these timeframes are just guidelines, and it’s okay to adjust them if necessary during the meeting. For example, if you know your board is likely to ask a lot of questions on a particular topic, you might be able to give it more time the next time.
